• Leading project planning sessions.
• Coordinating staff and internal resources.
• Managing project progress and adapting work as required.
• Ensuring projects meet deadlines.
• Managing relationships with clients and stakeholders.
• Designing and signing off on contracts.
• Overseeing all incoming and outgoing project documentation.
• Participating in tender process i.e. design, submission and review.
• Designing risk mitigation plan.
• Conducting project review and creating detailed reports for executive staff.
• Optimising and improving processes and the overall approach where necessary.
• Securing growth opportunities and initiating new projects.
• Managing large and diverse teams.

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SPECIFIC TASKS

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Safety

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Project Managers have responsibilities on behalf of the company but must also take reasonable care for their own health and safety and take reasonable care that their acts or omissions do not adversely affect the health and safety of other persons. It is their responsibility to:

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• Ensure adherence to company’s Work Health and Safety [WHS] policies, procedures, rules and standards and follow reasonable directions.Fulfil all Project Managers WHS responsibilities defined in the Site-Specific Safety Management Plan.Project Managers are responsible for the implementation and maintenance of the company’s WHS, Environmental Management and Industrial Relations Management Systems including but not limited to Project/Site Plans, from the initial tendering process through to completion of the contract and hand-over of the project.Participate in on-site safety meetings.Manage the close out of any findings identified through safety audits in accordance with set times or in a timely manner.Ensure consultation and communication occurs with regards to the WHS System.Attend on-site IMS Administrator Meetings and report to the HSE Coordinator monthly on the following:
  • Action taken in relation to Risks Identified
  • New Risks since last meeting
  • Incidents on Site
  • WMS monitoring
  • Subcontractor WMS reviews
  • Toolbox Talks and subcontractor communications
  • Up-to-date Inductions
  • Plant and Equipment registers
  • Electrical tagging compliance
  • External inspections (e.g., Workcover, Union, ABCC)
  • Legislative changes since last meeting
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• Maintain relevant knowledge of WHS issues.Act as a role model by demonstrating safe work behaviours.

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Environmental

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• Manage preparation of Project/Site Specific Environmental Management Plans.
• Ensure compliance with environmental legislation, regulations and licensing.
• Assess subcontractors’ and suppliers’ compliance with environmental requirements.
• Ensure use of environmentally sound work practices.
• Fulfil all responsibilities outlined in the Site-Specific Environmental Management Plan.

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Industrial Relations

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The Project Manager must manage all Industrial Relations requirements for their projects within the company and foster a positive industrial relations culture and is accountable for the adherence to policies and procedures by the team to ensure a respectful and inclusive work environment. This includes:

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• The successful delivery of the project without disruption due to industrial relations matters.
• Compliance with legislation, workplace relations laws and national code of practice.
• Manage industrial relations in accordance with relevant awards and administer awards and enterprise agreements.
• Assessing subcontractors’ abilities to comply with industrial relations management system requirements and ensure suppliers and subcontractors are selected who meet their industry/trade specific award or employ enterprise agreements or other registered awards specific to their businesses.
• Promoting, supporting and facilitating teamwork and harmony between all team members by promoting and fostering a positive attitude among all team members.

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Management

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The Project Manager directs all employees or teams under their control including construction staff - site manager/foremen, administration staff - contracts administrator(s) and any other site resources assigned to the project and must work with them to ensure the core values of the company are implemented. This includes:

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• Adhere to the company’s Code of Ethics and business plan strategies.
• Adhere to all legislative requirements in relation to anti-discrimination, WHS, environmental and industrial relations management.
• Establish and maintain strong client and consultant relationships from project to project.
• Seek out future opportunities from clients and consultants and pass on information to Business Development team promptly for follow up.
• Represent the company at various functions.

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Project Delivery – Tenders

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• Assist in the preparation of tenders including programs, submissions, subcontractor selection and pricing.
• Attend tender negotiation meetings with client as required.
• Attend company tender handover meetings.
• Ensure construction documentation and contracts are in order prior to execution by a Director.4

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Quality, Program and Budget

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• Manage several construction projects.
• Implement company Quality Systems, policies and procedures in all aspects of project activities.
• Manage construction staff, apprentices and the work of subcontractors.
• Prepare submissions, reports and other correspondence associated with construction activities & WHS Incident/Injury Management functions.
• Participate in training, train, mentor, coach and supervise construction and other staff on projects as required.
• Implement corrective actions requests by set times or within a timely manner.
• Identify construction details / problem areas on several jobs and advise solutions to the Construction Manager and client representative.
• Ensure milestones/deliverables are being completed to defined expectations, first time.
• Prepare, produce and present Project Reports as required, on time and on a regular basis, such as PCG Reports and others.
• Participate in project managers meetings and produce and present Project Reports as required.
• Responsible to manage, prepare, monitor and update construction programs and planning of projects and keep projects to time targets.
• Proactively manage foreseen project risk and mitigate as necessary.
• Attend and lead meetings as required.
• Undertake all tasks as directed by the Construction Manager including marketing.
• Chair, lead and attend client PCG meetings and all project meetings as per procedures and as required by client.
• Manage budget, finances of projects and prepare timely monthly costs report on same.
• Manage the letting of all project-related purchasing and contracts.
• Manage head contract and subcontract and purchasing administration including claims, payment schedules, invoices, variations, certificates and the like are prepared and finalised within legislative [Security of Payment] contractual and procedural set time frames.

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Project Handover and Defects Liability Period

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Manage project finalisation to ensure internal defects inspection and rectification is undertaken to achieve defect free completion and that retention monies are claimed and released as per the terms of the contract. This includes:

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• All defects are attended to achieve completion by the contract completion date.
• Liaise with Business Development team to ensure the project is photographed, key stakeholders are thanked, and end of project hospitality is completed.
• Manage the preparation of all certifications, As-builts and Operations Manuals for submission to the client within the terms of the contract.
• Oversee project teams to finalise trade contracts and that retention claims are submitted and paid.
• Manage all maintenance and defects during Defect Liability Period.

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Administration

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Project Managers are an important part in the continual improvement of the company and a high priority is placed on the commitment of Project Managers to promote cross-pollination of knowledge and skills amongst other Project Managers to benefit the company. This includes:

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• Comply with all company Quality Systems, policies and procedures.
• Lead by example and comply with all company Quality Systems, policies and procedures – the company is only as good as its processes.
• Attend Business Process Improvement meetings and provide initiatives to improve, complement or add to current processes.
• Attend business Project Manager meetings and communicate current challenges being faced on projects and share knowledge on how to resolve them amongst other Project Managers.